Fresh Entity File Opening for UAE Enterprises

What is a Fresh Entity File?

A Fresh Entity File is the official record for a company within the MOHRE system. It is a mandatory step for all newly registered firms intending to recruit employees and operate legally in the UAE. The file acts as the foundation for all workforce-related activities and is recognized across federal and local MOHRE services. By opening a Fresh Entity File, companies can: Legally employ staff under UAE labor laws, Apply for work permits and visas, Maintain staff records digitally, Access MOHRE online services. The creation of this file ensures compliance with the emiratisation law and supports the UAE’s broader workforce policies.

Why Fresh Entity File Opening is Essential

Opening a Fresh Entity File is not merely a formality. It plays a crucial role in enabling firms to operate legally and efficiently. Here’s why it matters:

• 1. Legal Compliance Every enterprise in the UAE must align with labor regulations. The Fresh Entity File ensures the company is recognized by the ministry of human resources & emiratisation and is authorized to hire and manage employees.
• 2. Workforce Management The entity file serves as a centralized record for employee-related activities. It allows businesses to track contracts, work permits, and other workforce documents efficiently.
• 3. Access to MOHRE Services With a Fresh Entity File, companies can use MOHRE portals for digital submissions, approvals, and updates, reducing administrative delays and paperwork.
• 4. Support for Emiratisation Initiatives The UAE emphasizes emiratisation in the private sector to increase the participation of UAE nationals in the workforce. Having a registered entity file aligns businesses with these initiatives.

Who Needs a Fresh Entity File?

A Fresh Entity File is necessary for:

• Newly Registered Companies: Firms that have recently received their trade license and are ready to hire staff.
• Startups: Entrepreneurs seeking to establish legal workforce operations.
• Existing Businesses Expanding Workforce: In some cases, newly created branches or entities require separate entity files.

The service ensures smooth onboarding into the emiratisation system and compliance with all relevant regulations.

Required Documents for Entity File Opening

Opening a Fresh Entity File requires precise documentation. The typical requirements include:

• 1. Business Permit The current trade license or business permit from the relevant UAE licensing authority.
• 2. Lease Agreement An officially registered Ejari lease agreement for the company’s office or operational location.
• 3. Owner’s ID and Passport Scan Scans of the passports and Emirates IDs of all owners or partners.
• 4. Chamber of Commerce Document Active membership proof from the relevant Chamber of Commerce, if applicable.
• 5. Association Memo or Articles of Association Documents verifying the company’s legal formation, such as the Memorandum or Articles of Association.

Ensuring these documents are complete and accurate accelerates the filing process and prevents delays with MOHRE.

Step-by-Step Entity File Request Procedure

The process of creating a Fresh Entity File is structured to be straightforward yet thorough.

• Step 1 – Paper Assembly Collect all required documents, including trade licenses, lease agreements, owner identification, Chamber of Commerce certificates, and the Association Memo. Ensuring all papers are up-to-date and valid is critical for smooth processing.
• Step 2 – Tasheel Filing Tasheel hubs, or the official online channels, handle the submission of the Fresh Entity File request. Businesses can either visit a Tasheel service center or submit digitally to begin the filing process.
• Step 3 – MOHRE Confirmation Once submitted, MOHRE reviews and verifies the information. The ministry ensures the documents comply with emiratisation regulations and UAE labor laws.
• Step 4 – Entity File ID Granted Upon approval, MOHRE issues a unique Entity File ID. This ID is essential for all workforce-related operations, including work permits, visa applications, and employee record management.

Benefits of Fresh Entity File Opening

Creating a Fresh Entity File offers numerous advantages for companies operating in the UAE:

• Legal Workforce Operations: Enables hiring and managing employees in full compliance with UAE labor laws.
• Streamlined Processes: Reduces administrative work and simplifies interactions with MOHRE.
• Access to Government Services: Facilitates approvals for visas, work permits, and other employee-related services.
• Alignment with Emiratisation Initiatives: Supports the employment of UAE nationals and compliance with emiratisation in private sector programs.

Emiratisation and Its Importance in the UAE

Emiratisation is a national strategy aimed at increasing the participation of UAE nationals in the workforce. The ministry of human resources and emiratisation sets regulations and provides frameworks for companies to comply with this initiative. Key points about emiratisation in the UAE:

• Encourages UAE nationals to join private and public sector roles.
• Provides guidelines and quotas for companies to follow.
• Ensures fair employment practices and career growth for local talent.
• Integrates national workforce policies into business operations.

By registering a Fresh Entity File and aligning with MOHRE, businesses demonstrate commitment to national workforce goals while maintaining operational compliance.

Emiratisation Law Compliance

The emiratisation law requires companies to meet specific obligations when hiring UAE nationals. Compliance includes:

• Ensuring job openings are accessible to UAE nationals.
• Providing appropriate training and career development opportunities.
• Submitting employment data and reports to MOHRE as part of regulatory requirements.

A properly created Fresh Entity File is the first step in adhering to these legal requirements.

Emiratisation in the Private Sector

While public sector employment of UAE nationals is well-established, private sector participation is critical for a balanced workforce. Companies must comply with MOHRE regulations and actively engage in emiratisation in the private sector programs. Benefits for private companies participating in Emiratisation programs include:

• Enhanced corporate reputation and social responsibility recognition.
• Access to government support and incentives for hiring UAE nationals.
• Compliance with UAE labor regulations, avoiding fines or penalties.

How Our Services Simplify the Entity File Opening

Navigating UAE labor and emiratisation regulations can be complex for new businesses. Our services simplify the process by:

• Guiding companies through required documentation
• Managing submissions to Tasheel hubs or MOHRE portals
• Ensuring compliance with ministry of human resources & emiratisation standards
• Providing clear timelines and progress updates

With our support, businesses can focus on operations while we handle regulatory formalities efficiently.

Timeline and Costs

The typical process for opening a Fresh Entity File takes 4–7 working days, depending on document accuracy and MOHRE processing times. Costs may vary based on:

• Document verification requirements
• Tasheel service fees
• Additional government processing charges

Our team provides transparent guidance on costs to avoid unnecessary surprises and ensure budgeting accuracy.

Contact Us

Establishing a legal presence in the UAE workforce system is crucial for any enterprise. Whether you are a startup, SME, or newly registered firm, creating a Fresh Entity File is your first step toward compliant operations. Our team provides expert assistance for entity file opening, guidance on emiratisation in private sector, and full support with the ministry of human resources and emiratisation procedures.

Apply Now to create your Fresh Entity File and streamline your business’s workforce management while staying fully compliant with UAE laws.